The Astronomical Society of Edinburgh is referred to as the Society.
- What data do we collect?
- How do we collect your data?
- How will we use your data?
- How do we store your data?
- What are your data protection rights?
- What are cookies?
- What types of cookies do we use?
- How to manage your cookies
- Privacy policies of other websites
- How to contact us
- How to contact the appropriate authorities
Our organisation collects the following data:
Personal identification information
We collect your name and email address
The legal basis for processing your information is under ‘contract’ as the payment of your membership fee to the Society entitles you to take up the benefits of membership.
You directly provide us with most of the data we collect. We collect data and process data when you:
- Apply to become a member of the Society
- Contact us through our website contact forms
- Create an account on the Members’ website
- Use or view our website via your browser’s cookies
How will we use your data?
We collect your data so that we can:
- Reply to your messages
- Enable you to be part of the Society
- Enable you to access the Members’ website
- Manage your Society membership
- Send you newsletters
- Keep you updated on Society news
The only time we share your data with other organisations is with HMRC if you have agreed to Gift Aid your subscription.
We will only keep your data for the length of your membership or as required by HMRC. We will however, keep your name and length of membership for our historical archives.
How do we store your data?
We securely store your membership data in a secure, online location
Online login and newsletter subscription details are stored securely in online encrypted databases.
We do not use your data for marketing purposes.
What are your data protection rights?
We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
- The right to access – You have the right to request copies of your personal data. We may charge you a small fee for this service.
- The right to rectification – You have the right to request that we correct any information you believe is inaccurate. You also have the right to request us to complete the information you believe is incomplete.
- The right to erasure – You have the right to request that we erase your personal data, under certain conditions.
- The right to restrict processing – You have the right to request that we restrict the processing of your personal data, under certain conditions.
- The right to object to processing – You have the right to object to the processing of your personal data, under certain conditions.
- The right to data portability – You have the right to request that we transfer the data that we have collected to another organisation, or directly to you, under certain conditions.
- You can modify your subscription to our email newsletter system at any time. Links will be displayed in all emails you receive.
If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us.
Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology
For further information, visit allaboutcookies.org.
- Keeping you signed in
- Understanding how you use our website
What types of cookies do we use?
Our website uses:
- Functionality – we use these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
How to manage cookies
You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
Privacy policies of other websites
How to contact us
How to contact the appropriate authority
Should you wish to report a complaint or if you feel that we have not addressed your concern in a satisfactory manner, you may contact the Information Commissioner’s Office.
The Information Commissioner’s Office – Scotland
Queen Elizabeth House
Telephone: 0303 123 1115